Group Administrator – Role Description

Group Administrator – Cuffley Scout Group 

What’s involved?

Outline: Group Administrators are adult volunteers who support and assist in the smooth running and sound administration of the Scout Group. Often working with the Group Executive Committee.

Responsible to: Group Chairman

Main Contacts: Group Executive Committee Officers, Group Executive Committee Members, Group Scout Leaders and Section Leaders, other Section-based volunteers and Parents/Carers.

Appointment requirements: Complete a Personal Enquiry including a Disclosure Check

It’s expected that whilst volunteering for this role you will undertake regulated activity.

The Group Administrator is not an ex-officio member of the Executive Committee or a member of the Executive Committee unless elected, nominated or co-opted.

As this is a flexible role and locally defined below are just are some examples of tasks that a Group Administrator might undertake.

Examples of Tasks

Delivery of a Balanced Programme:

  • Assisting in maintaining accurate records for the administration of the Group, including meeting minutes, census details, ownership of property and equipment, insurance and financial information.
  • Coordinate the membership records of adults and young people in the Scout Group.
  • Collating the national census details.
  • Collating and arranging payments of the national membership fee.
  • Leading and supporting the Scout Group with the Gift Aid Scheme.
  • Arranging administration and logistics in relation to the meeting place.
    Arranging administration and logistics in relation to Group wide events and activities.